Quick Answer
Documents Required for Company Registration in India (Pvt Ltd & LLP)
More company registrations are held up by document problems than by anything else — a mismatched name, an out-of-date utility bill, an unnotarised foreign document. Getting the paperwork right the first time is the difference between an incorporation that clears in a week and one that bounces back from the MCA repeatedly.
The documents fall into three groups: identity and address proof for the directors/partners, proof for the registered office, and the constitutional documents of the company itself. The requirements are broadly the same for a Private Limited company and an LLP, with a few differences, and there are additional steps for NRIs and foreign nationals.
This guide gives the complete, current checklist so you can assemble everything before you file. It is general information, not advice on your specific registration.
1. Documents for every director / partner
Each proposed director (or designated partner in an LLP) needs identity and address proof. These are used to obtain the Digital Signature Certificate (DSC) and Director Identification Number (DIN) and to complete the incorporation form.
- PAN card (mandatory for Indian nationals).
- Identity proof — Aadhaar, passport, voter ID, or driving licence.
- Address proof — a bank statement, or electricity/telephone/mobile bill, not older than two months.
- Passport-size photograph.
- Email ID and mobile number (for OTP verification).
2. Documents for the registered office
Every company must have a registered office address in India, and you must prove your right to use it. The address can be commercial or residential, owned or rented.
- Proof of address — a recent electricity/utility bill or property tax receipt (not older than two months).
- If rented — the rent/lease agreement.
- A No-Objection Certificate (NOC) from the owner of the premises.
3. The company's own documents (MoA / AoA / LLP Agreement)
For a Private Limited company, the constitutional documents — the Memorandum of Association (MoA) and Articles of Association (AoA) — are prepared and filed as part of the SPICe+ form; you do not draft them separately in most cases, but you must decide the objects, authorised capital, and shareholding. For an LLP, the equivalent is the LLP Agreement, which sets out the partners' rights, profit-sharing, and management, and must be filed after incorporation.
You will also settle the proposed company/LLP name (with one or two alternatives, checked against existing names and trademarks), the business activity, and the capital contribution before filing.
4. Extra documents for NRIs and foreign nationals
A foreign national or NRI director must provide a passport as identity proof, and their identity and address documents must be notarised and apostilled (or consularised) in their home country — a step that is frequently missed and causes rejection. If documents are in a language other than English, a certified translation is required.
Where a foreign company or individual is a shareholder, additional board resolutions and proof of the entity may be needed, and FDI/FEMA considerations can apply. These matters benefit from professional handling to avoid delays.
- Passport (mandatory) for the foreign national / NRI.
- Documents notarised + apostilled/consularised in the home country.
- Certified English translation of any non-English document.
5. Avoiding the common rejections
The most frequent causes of rejection are address proofs older than two months, a name that clashes with an existing company or a registered trademark, a missing owner's NOC, and un-apostilled foreign documents. Assembling the full set correctly before filing avoids the back-and-forth that turns a one-week incorporation into a one-month ordeal.
A professional handling the SPICe+ filing will validate every document, run the name check, and file cleanly. Your case assessment on NyaySevak is free, and we can match you with a specialist who handles incorporations end to end.
Key Takeaways
- •Registrations are delayed by document problems more than anything else — assemble the complete set before filing.
- •Every director/partner needs PAN, identity proof, recent address proof (under 2 months), a photo, and email/mobile for DSC and DIN.
- •The registered office needs a recent utility bill/property document, the rent agreement if rented, and the owner's NOC.
- •Pvt Ltd uses the MoA/AoA within SPICe+; an LLP files an LLP Agreement after incorporation — decide name, objects, capital, and shareholding upfront.
- •NRIs/foreign nationals must have documents notarised and apostilled (or consularised) — a commonly missed step that causes rejection.
Frequently Asked Questions
What documents are required to register a company in India?
What is the difference in documents for a Pvt Ltd vs an LLP?
How recent must the address proof be for company registration?
What extra documents do NRIs or foreign nationals need?
Do I need to draft the MoA and AoA myself?
About the Corporate Law Editorial Bench
NyaySevak Corporate & Commercial DeskSenior-counsel-led bench covering Companies Act, IBC, SEBI, FEMA, contracts, M&A, employment, and start-up advisory. Active before NCLT, NCLAT, SAT, and SEBI's Adjudicating Officer.
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